Offer management software — from verbal agreement to accepted offer, every stage logged.
Offer chaos costs you candidates. NeoHireX tracks every offer through its full lifecycle, draft, sent, accepted, rejected, countered, or withdrawn, with role-gated controls and a complete audit trail at every step.
Every offer stage. One place. Zero spreadsheets.
Draft
Offer created by authorized Team Lead or above. Role-gating ensures only the right people can initiate. AI auto-fills candidate details from the pipeline record - no duplicate data entry.
Sent
Offer dispatched to candidate via email. Timestamp captured. Candidate receives a digital offer with a clear accept/decline workflow - no PDF chasing over WhatsApp.
Accepted / Rejected / Countered
Candidate response captured digitally. Counter-offer negotiation tracked within the platform. Every version of the offer stored with timestamps and who authorized each change.
Withdrawn
Withdrawal logged with reason, authorizer, and timestamp. Pipeline record updated automatically. Candidate moved back or marked appropriately in the pipeline.
Placement Record Auto-Created
On acceptance, a placement record is created automatically. Candidate moves to Joined stage. Onboard agent activates. Warden begins lifecycle monitoring. Zero manual steps.
What the offer record captures
- Offer amount, joining date, and terms
- Authorized by - role-gated, logged
- Sent date and candidate open timestamp
- All counter-offer versions with amounts
- Candidate acceptance or rejection - digital
- PDF offer letter generated and stored
- Linked to pipeline record permanently
Why this matters for Indian hiring: Counter-offers are endemic in the Indian IT market. NeoHireX tracks every counter-offer version, who authorized it, and when, so your account managers always know exactly where each offer stands, and your legal team has a complete record.
Role-gated. Auditable. Defensible.
Role-Gated Access
Only Team Lead and above can create or approve offers. Recruiter-level users can view offer status but cannot modify. Permissions enforced at the database level - not just the UI.
Full Audit Trail
Every offer action is logged - who drafted it, who sent it, when the candidate responded, and what changed in any counter-offer cycle. Tamper-evident and retrievable.
PDF Offer Letters
Offer letters generated as professional PDFs automatically. Custom templates supported per organization. Stored against the candidate record permanently.
Digital Acceptance
Candidates accept or decline through a secure digital workflow - no wet signatures required for initial acceptance. Full legal record maintained at every step.
Pipeline Integration
Offer stage is native to the 7-stage pipeline. Moving a candidate to Offer stage automatically triggers the offer workflow - no duplicate data entry, no manual handoff.
Auto-Placement Record
Accepted offers automatically create a placement record and move the candidate to Joined. Onboard and Warden agents activate without any manual steps or configuration.
Common questions about offer management.
Stop losing candidates to offer delays.
See how NeoHireX tracks every offer from draft to acceptance, with full audit trail and zero manual steps.